Customer Service
+44 (0)207 153 0970
+353 (0)1 240 0081
ConferencePlus
+44 (0)207 153 0970

Important Tips for a Successful Video Conference

The ability to have a successful video conference is something that many companies these days appreciate. It can mean far less travel expense for the staff, as well as the downtime associated with those that travel. It can also mean being able to have meetings much more frequently, improving communication between departments, facilities, and locations.

While it's easy to think that a video conference means nothing more than gathering everyone in a room and having a meeting as you would any other, there are some differences between these meetings and face-to-face meetings that should be considered. Even if they are very affordable, you still want a video conference to be as successful and effective as possible. Being able to cover some necessary ground as well as having the time and freedom to ask questions and to have something of a "free for all" can mean making the best use of this time.

The technical aspects of a video conference are also not to be ignored, as poor sound or video quality can make these meetings pointless. Consider a few simple tips and reminders in this regard in order to keep your meetings effective.

Preparing Beforehand

As with all meetings, there should be some preparation beforehand for a video conference in order to use your time successfully. An itinerary should be prepared and everyone should get a copy well in advance so that they can prepare their information as thoroughly as possible. Since you may pay for web space or other elements of a video conference, consider putting time limits on each segment of the itinerary and assigning individuals to present particular aspects of it.

There may also be some time given to questions and answers or to open discussion, in case questions arise during your meeting. This too should have a time limit so that your video conference doesn't drag on endlessly. Again, you may be paying for a time slot so you want to be sure you cover everything that needs to be covered during this time.

Technical Difficulties

It's not unusual to experience technical difficulties during a video conference so it's good to check everything thoroughly beforehand, even if all your equipment was running fine during your last meeting. Set up a test with someone on the other end before your meeting begins to check everything. Continue to check things on a regular basis in between video conferences so that you know when and if repairs are needed.

If and when you experience difficulties during your video conference and cannot have them repaired quickly, consider having a "Plan B" in place before your meeting even begins. Make sure everyone knows a conference call number to phone in or have someone on staff be prepared with everyone else's numbers to set up that call. This will mean being able to continue with your meeting as easily as possible even if your video conference get interrupted because of technical problems that cannot be addressed.


CONTACT US

ConferencePlus Worldwide HQ
1051 E.Woodfield Rd.
Schaumburg, IL 60173
USA
847 413 3311
877 CONF 4U2 (877 266 3482)
info@conferenceplus.com



ConferencePlus Global Services
64 Lower Mount St.
Dublin 2
Ireland
+ 353-1-240-54-50



ConferencePlus London Sales Office
150 Minories
London
EC3N 1LS
United Kingdom
+44 (0)207 153 0970
info@confplus.com



ConferencePlus
London Sales Office

150 Minories
London
EC3N 1LS
United Kingdom
+44 (0)207 153 0970
info@confplus.com

ConferencePlus
Global Services

64 Lower Mount St.
Dublin 2
Ireland
+ 353-1-240-54-50

ConferencePlus
Worldwide HQ

1051 E.Woodfield Rd.
Schaumburg, IL 60173
USA
847 413 3311
877 CONF 4U2 (877 266 3482)